Personal Assistant/ Executive Assistant to CEO/COO

Who are we?

DIGITAL BROTHERS  stands as the #1 in lead generation in the French Market. We have been collaborating with the industry's foremost influencers boasting audiences of almost 5 million followers. Our unparalleled marketing prowess has helped our clients to achieve success. We've facilitated over $22million USD in sales for our clients thus far and counting.  Also, we are in daily touch with the biggest players of the US market. Thanks to our unbeatable marketing skills.

We're not just a team, we're a family of digital marketing enthusiasts on a mission to Implement cutting-edge marketing strategies to achieve the best possible results for our clients and to remove mediocrity from the market.

Hence we are seeking a proactive and detail-oriented Personal Assistant to support our CEO in daily operations and strategic initiatives. This role is not just about managing schedules or organizing meetings; it’s about being a crucial part of a team that’s passionate about driving transformative change in the digital marketing landscape.

What can you expect from us?

Joining us as a Personal Assistant/ Executive Assistant to the CEO/COO, you’ll be the backbone of the executive office, ensuring seamless operations and top-tier support while helping us take our vision to the next level.

• Flexibility & Autonomy: Fully remote work with independence in task management.
• A Growth-Driven Culture: We provide opportunities to upskill, develop your expertise, and grow into larger roles.
• Dynamic Team: Collaborate with a driven and supportive group passionate about success.
• Challenging & Rewarding Environment: Dive into a fast-paced setting where your contribution drives measurable impact.
• Innovation-Focused Projects: Enhance your creativity and problem-solving skills on diverse assignments.‍
• Respect for Excellence: Thrive in a culture where deadlines are sacred, efficiency is valued, and success is celebrated.
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Your Missions & Responsibilities 

In this high-impact position, you’ll ensure the CEO/COO has everything needed to drive company success while also managing key personal and professional tasks.

• Schedule and Appointments: Keep the CEO/COO’s calendar organized and appointments efficiently planned.
• Travel Coordination: Arrange seamless travel schedules, bookings, and accommodations.
• Meeting Preparation: Plan, organize, and ensure smooth execution of important meetings.
• Personal Support: Handle personal errands, organize events, and ensure day-to-day efficiency.
• Administrative Excellence: Update Notion boards, monitor mailboxes, create documents, and develop SOPs.
• Confidentiality Management: Safeguard sensitive information with discretion.
• Research Expertise: Conduct targeted research across topics to inform strategic decisions.
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Requirements

We seek someone who goes beyond being detail-oriented; we need someone who owns their tasks, thrives in challenges, and elevates the executive office’s performance.

• Attention to Detail & Impeccable Organization: We value a PA/ EA who can introduce structure, efficiently organize tasks, and assist the CEO/COO in streamlining our operations.
• Stress Resilience: As the PA/ EA to the CEO/COO, you’ll need to stay calm and composed under pressure, managing tight deadlines and high-priority tasks effectively.
• Proactivity: We appreciate a PA/ EA who takes initiative, demonstrates good judgment, and anticipates the CEO/COO’s needs.
• Eagerness to Learn: Familiarity with tools like Slack, Monday, Loom, ChatGPT, Zoom, and others is a plus. We value a PA/EA who is committed to independently updating their skills to better support the CEO/COO. Additionally, the candidate should have a basic understanding of setting up automations to streamline administrative processes.
• Proficiency in Translators & AI: Given that our CEO/COO travels between France and Dubai, and our clients primarily speak French, you should be comfortable translating documents and utilizing AI tools to assist the CEO/COO with various administrative/admin tasks.
• Unwavering Enthusiasm: Show a passion for ensuring the smooth operation of the CEO’s office and providing exceptional support, backed by a track record of effective management and coordination.
• Commitment to Excellence: Demonstrate a strong dedication to delivering top-notch support to the CEO/COO and the broader team, going above and beyond to ensure exceptional service to our clients.
• Action Taker: We’re looking for someone who not only dreams big but takes decisive action to turn those dreams into reality. If you're someone who follows through on commitments and lives by the mantra "What we say we will achieve, we always do," then this is the place for you.
• Bilingual Advantage: Fluency in English is essential; knowledge of French is a plus.
• Autonomy & Reliability: You excel at taking initiative, meeting deadlines, and executing without needing step-by-step guidance.
• Problem-Solving Mindset: You find solutions, not roadblocks, and consistently think two steps ahead.‍
• Ambition & Drive: You’re eager to grow, face challenges head-on, and are ready to make sacrifices for success.
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Attributes

- Detail-oriented and highly organized.
- A collaborative team player.
- Customer-centric approach.
- Adaptability to changing environments.
- Ability to remain calm and effective under pressure.
- Strong time management prowess.‍

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‍Our Hiring Process

📃 Complete your Application Survey in 10 to 15 minutes.
📑 Tackle a basic study case assignment to showcase your problem-solving skills.
💻 A brief CULTURE-FIT video call with one of our recruiters
📑 Solve an exciting situational study case assignment to shine even brighter!
💻 Final interview and study case review with the hiring manager or CEO
💵 An outstanding offer that you won’t refuse.
🌸 Welcome you aboard🌸